How do I view and submit my invoices?
When And Where To Submit Your Invoices
1. Wait for Approval Notification
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Once your submitted costs have been approved, you’ll receive an email notification confirming that you can now upload your invoice
2. Access the Invoice Section
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From your Expansive dashboard, click on "Invoices"
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This section shows all jobs that are ready for invoicing
3. Identify Consolidated Invoices
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If multiple work orders are grouped together, they will be shown as a consolidated invoice in the list
4. Select a Job and Begin Submission
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Select the relevant row from the list
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Click "Upload and Submit Invoice"
5. Enter Invoice Details
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Input the invoice value (excluding tax)
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⚠️ Ensure the value matches the approved amount exactly:
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If it doesn’t, you’ll receive an error:
“The value of the invoice you're uploading doesn't match the value we have approved.
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You'll need to correct this discrepancy before proceeding
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6. Add Invoice Metadata and Attachment
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Provide the invoice reference number
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Enter the invoice date
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Upload the invoice document as an attachment
7. Submit Invoice
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Click "Save" to complete the submission
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Your invoice will now be reviewed by your client
8. Make Corrections (if needed)
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If an amendment is necessary after submission:
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Click "Replace Invoice Attachment" to upload an updated file
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9. Review Supporting Information
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On the invoice upload screen, you’ll also find:
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The invoice address,
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Detailed invoice instructions,
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Associated work orders (click any work order ID to view in a new tab)
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Video