How do I view and submit my invoices?

1. Wait for Approval Notification

• Once your submitted costs have been approved, you’ll receive an email notification confirming that you can now upload your invoice

2. Access the Invoice Section

• From your Expansive dashboard, click on "Invoices"

• This section shows all jobs that are ready for invoicing

3. Identify Consolidated Invoices

• If multiple work orders are grouped together, they will be shown as a consolidated invoice in the list

4. Select a Job and Begin Submission

• Select the relevant row from the list

• Click "Upload and Submit Invoice"

5. Enter Invoice Details

• Input the invoice value (excluding tax)

• ⚠️ Ensure the value matches the approved amount exactly:

  • If it doesn’t, you’ll receive an error:

    “The value of the invoice you're uploading doesn't match the value we have approved.

  • You'll need to correct this discrepancy before proceeding

6. Add Invoice Metadata and Attachment

• Provide the invoice reference number

• Enter the invoice date

• Upload the invoice document as an attachment

7. Submit Invoice

• Click "Save" to complete the submission

• Your invoice will now be reviewed by your client

8. Make Corrections (if needed)

• If an amendment is necessary after submission:

  • Click "Replace Invoice Attachment" to upload an updated file

9. Review Supporting Information

• On the invoice upload screen, you’ll also find:

  • The invoice address,

  • Detailed invoice instructions,

  • Associated work orders (click any work order ID to view in a new tab)

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