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How do I view and submit my invoices?

When And Where To Submit Your Invoices

1. Wait for Approval Notification

  • Once your submitted costs have been approved, you’ll receive an email notification confirming that you can now upload your invoice

2. Access the Invoice Section

  • From your Expansive dashboard, click on "Invoices"

  • This section shows all jobs that are ready for invoicing

3. Identify Consolidated Invoices

  • If multiple work orders are grouped together, they will be shown as a consolidated invoice in the list

4. Select a Job and Begin Submission

  • Select the relevant row from the list

  • Click "Upload and Submit Invoice"

5. Enter Invoice Details

  • Input the invoice value (excluding tax)

  • ⚠️ Ensure the value matches the approved amount exactly:

    • If it doesn’t, you’ll receive an error:

      “The value of the invoice you're uploading doesn't match the value we have approved.

    • You'll need to correct this discrepancy before proceeding

6. Add Invoice Metadata and Attachment

  • Provide the invoice reference number

  • Enter the invoice date

  • Upload the invoice document as an attachment

7. Submit Invoice

  • Click "Save" to complete the submission

  • Your invoice will now be reviewed by your client

8. Make Corrections (if needed)

  • If an amendment is necessary after submission:

    • Click "Replace Invoice Attachment" to upload an updated file

9. Review Supporting Information

  • On the invoice upload screen, you’ll also find:

    • The invoice address,

    • Detailed invoice instructions,

    • Associated work orders (click any work order ID to view in a new tab)

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