What cost auditing rules are available?
Expansive FM Includes A Set Of Automated Cost Auditing Rules That Help You Identify Unusual, Inaccurate, Or High-Risk Cost Submissions On Work Orders. These Rules Run As Soon As Costs Are Submitted, Providing Real-Time Financial Governance And Contractor Accountability.
Cost Auditing Rules in Expansive FM
🔐 Access Requirements
To view or configure Cost Auditing Rules, users must have:
Cost Auditing Rule Manage
Location: Settings → Cost Auditing
How Cost Auditing Works
When costs are submitted on a Work Order, Expansive FM checks them against all enabled auditing rules. There's a new filter available on work orders called "Cost Auditing Violation Rule" which can be used to create handy dashboard tiles for your team to review costs that are flagged to be audited.
Cost Auditing Rules
🛠 Warranty Rules
- Asset Under Labour Warranty
- Asset Under Parts Warranty
- Flag Assets Under Warranty
Configuration: None
📋 Compliance Rules
- Flag Additional Costs on Compliance / Planned Work Orders
- Flag Negative Costs
Configuration: None
📞 Callout Rules
- Multiple Callouts in a Single Day
- Too Many Callouts in a Set Period
Configuration: Max callouts over a given Time period (days)
⏱ SLA Breach Rules
- Time to Attend SLA Missed
- Time to Fix SLA Missed
- Time to Respond SLA Missed
🕒 Time Log Rules
- Flag Time Logs Open for Extended Periods
Configuration: Max hours per time log.
💷 Cost Threshold Rules
- Callout Costs Above Limit
- Labour Costs Above Limit
- Travel Costs Above Limit
- Parts Costs Above Limit
- Total Costs Above Limit
Configuration: Max total cost per currency
🔁 Classification Rule
- Work Order Is a Recall
Configuration: None.
🔜 Coming Soon
- Chargeable Labour where the Time Logs Start Time was not captured via the Engineer App
- Chargeable Labour where the Time Logs End Time was not captured via the Engineer App
